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One pharmacy operating system — 14 modules

Every feature we are building, with an honest status. Green means it works today and is tested; nothing is marked done just because a button exists.

Last updated: 2026-11-11

52Working
6Partly built
15Planned
3Needs paid service / approval

Medicine inventory & stock

Open →
  • WorkingAdd, edit, search medicines; name, strength, form, barcode, supplier
  • WorkingBatch-level stock with expiry dates
  • WorkingPurchases, sales, returns, damaged goods, adjustments
  • WorkingBarcode search in POS (USB scanner types like a keyboard)
  • WorkingPhoto recognition of medicines (AI reader, free tier)
  • WorkingAudit trail: who changed stock and why
  • Partly builtMultiple branches (branch field ready, separate stock per branch next)
  • WorkingAI match is never treated as proof a medicine is genuine

Expiry & low stock

Open →
  • WorkingExpiry alerts: expired, ≤30, ≤90, ≤180 days
  • WorkingBatch-wise expiry report & distributor return list
  • WorkingLow-stock alerts from reorder levels
  • Partly builtReorder suggestions (from reorder level; sales-history forecast next)
  • PlannedSlow-moving & dead-stock report
  • WorkingOut-of-stock found by shelf-photo compare
  • WorkingFEFO: earliest-expiry batch sold first, expired never sold

Distributors & purchase orders

Open →
  • WorkingDistributor profiles, WhatsApp number, order days
  • WorkingEach distributor's product catalogue
  • WorkingOrders split per distributor in your WhatsApp format
  • WorkingPurchase orders, partial receiving, quantity check
  • WorkingSupplier payments & outstanding balance
  • WorkingSupplier price comparison
  • WorkingWhatsApp share (you press send — never claimed as sent)
  • PlannedPrintable PDF purchase order

Sales, billing & returns

Open →
  • WorkingFast POS with barcode / search
  • WorkingCash, bank, card, digital & credit (udhar) payments
  • WorkingDiscount & tax setting
  • WorkingPrescription & controlled-drug approval by pharmacist
  • WorkingSale returns, refunds, damaged returns
  • WorkingRoles: owner, pharmacist, cashier, storekeeper
  • WorkingRevenue vs gross profit vs net profit
  • PlannedPrinted customer receipt

Accounts & expenses

Open →
  • WorkingExpenses: rent, salaries, electricity, transport…
  • WorkingCustomer udhar & payment history
  • WorkingSupplier balances
  • WorkingProfit from real cost, discounts, returns & expenses — warns when cost is missing
  • WorkingCSV export: sales & expenses
  • Partly builtCash register open/close (as daily task; counted-vs-expected next)
  • PlannedMonthly P&L report page

Customers & patients

Open →
  • WorkingCustomer profiles, credit limit, consent flag
  • WorkingPurchase & payment history
  • PlannedPrescription photo storage (needs secure server storage)
  • PlannedRefill reminders with consent (WhatsApp share)
  • WorkingRole-based access to records

Daily tasks & staff

Open →
  • WorkingOpening & closing checklist, resets daily
  • WorkingAssign tasks to staff with due dates
  • WorkingOverdue alerts on dashboard
  • WorkingFridge 2–8 °C log twice a day
  • PlannedStaff attendance

AI assistant & voice

Open →
  • WorkingAsk: stock, expiring, low stock, today sales, udhar, fridge
  • WorkingVoice or typed expense → confirm before saving
  • WorkingRefuses dose / diagnosis questions
  • Planned"Aaj 20 Panadol sell hui" → proposed sale
  • Planned"Add 10 boxes" → proposed stock receive

English & Urdu

Open →
  • WorkingEnglish, Urdu (right-to-left) and Arabic in the dashboard
  • WorkingMedicine names never translated
  • Partly builtLanguage switch EN/اردو/عربي on every page (menus, login, buttons; long articles stay English)

Notifications & WhatsApp

Open →
  • WorkingDashboard alerts: expiry, low stock, recalls, fridge, licence, tasks
  • WorkingWhatsApp share links (free)
  • WorkingShow-password eye, forgot-password & reset on login
  • PlannedNotification centre with history
  • Needs paid service / approvalAutomatic WhatsApp / SMS sending (Business API is paid & needs approval)

Online pharmacy & Shop

Open →
  • WorkingShop: sellers add products with photo, price & stock; search by medicine name; in-stock filter
  • Partly builtCustomers order on WhatsApp; seller arranges collection / delivery
  • Needs paid service / approvalRx-only medicines online need legal review & pharmacist check
  • Needs paid service / approvalOnline payments & delivery partners

Doctors, labs & patients

Open →
  • PlannedDoctor & clinic referrals
  • PlannedLab directory & test requests
  • PlannedPatient medicine reminders & BP/sugar logs (with consent)

Backup & security

Open →
  • WorkingDownload full backup (JSON) & restore
  • WorkingCSV stock import / export
  • WorkingFree cloud backup when logged in (own data only)
  • WorkingNo secret keys in the website code
  • Partly builtServer-side checks & encrypted backups (needed before many users)

International

Open →
  • WorkingCountry, currency & tax label settings
  • PlannedCountry-specific medicine rules
  • PlannedMore languages

Data in the free version is saved in your browser (works offline) with optional free cloud backup. It is not yet a multi-user server database — clear your browser and unsynced data is lost, so download a backup regularly.

Early access

Bring AI to your pharmacy counter

We are onboarding a small group of pharmacies first. Join early access and help shape PharmaPilot AI.

Join early accessSee how it works

Explore PharmaPilot AI

Dashboard demoPOS, stock, expiry, recalls and udhar — try with sample dataOrder ManagerShelf photos to distributor orders in secondsFree medicine scannerRead name, batch & expiry from a photoAI assistantAsk about stock, orders and medicines