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Order Manager
Prepare your distributor order in seconds
Photograph your shelves every day. AI reads every medicine and counts the boxes, remembers the last 7 days, shows what is out of stock, running low or new, and prepares a daily report and distributor-wise WhatsApp orders.
Last updated: 2026-11-11
Step 1 · one time setup
Your distributors & their products
Add each distributor with the medicines they supply. When a medicine is short, PharmaPilot puts it in the order of the distributor that has it — so each distributor gets only their own WhatsApp order.
Today's shelf photos
Take or upload one photo per shelf
Shelf photos only — several at once, or drag them here. Distributor product lists go in Step 1, not here.
- Any phone works — each photo is cleaned up and zoomed into 4 parts before AI reads it
- Stand 1 metre away, one shelf section per photo, labels facing you
- AI counts the boxes of each medicine, so tomorrow it can tell what sold and what is running low
Medicines found today
Memory · last 7 days
Each day is kept for 7 days, then deleted automatically. Stored only in this browser.
AI Vision (Claude) — for any phone camera
Paste your PharmaPilot Vision server address to read blurry, angled or handwritten photos with Claude. Without it, the free on-device reader is used.
Fit one shelf inside the frame · labels facing you · good light
Starting camera…Questions
Order Manager FAQ
How does the PharmaPilot Order Manager prepare an order?
Take photos of your shelves each day. The AI reads the medicine names and saves the day's list. When you add the next day's photos, it compares the two days: medicines that disappeared are probably sold out and go straight into an order list, grouped by distributor, ready as a WhatsApp message.
How long is the memory kept?
Seven days. Each saved day is deleted automatically after 7 days, and you can delete any day or clear the memory yourself at any time.
How does it know what is new on the shelf?
Any medicine that did not appear in any saved day in the last 7 days is marked NEW, so you can see fresh stock that arrived.
Where are my photos and lists stored?
Photos are sent securely to an AI reader (Claude, or Cloudflare's AI) only to read the medicines and are not stored by PharmaPilot. The medicine lists (7-day memory) are saved in this browser, and in your account if you log in.
How do I send each distributor only their own medicines?
Add each distributor once with the medicines they supply — paste the list or take a photo of it. When a medicine is short, PharmaPilot puts it in the order of the distributor whose list has it, and makes a separate WhatsApp message for each distributor. Medicines that are in no list are flagged so you can choose.
Can the order be written in my own WhatsApp format?
Yes. Orders are written the way Pakistani pharmacies already send them: 'Aoa', your pharmacy name and date, then one line per medicine such as 'endonil syp(6x)' or 'betaderm n ointment (10+1)', with any note you add.
Can I scan the whole store at once?
Yes. Select all your shelf photos together. They are read two at a time and combined into one list with box counts, which you can save as today's shelf.
What if the AI misreads a medicine?
Every detected medicine appears in a checklist. Untick wrong ones, add missing ones by typing, and amber items marked 'check' need a quick look. Nothing is saved until you press Save.
Early access
Bring AI to your pharmacy counter
We are onboarding a small group of pharmacies first. Join early access and help shape PharmaPilot AI.